A Comprehensive Guide to Ordering Upholstery Fabrics from a Supplier for the First Time

Embarking on a furniture revamp project can be both exciting and challenging, especially when it comes to selecting and ordering upholstery fabrics. Whether you're a DIY enthusiast or a professional interior designer, this guide will walk you through the essential steps of ordering upholstery fabrics from a supplier for the first time. Let's dive in and ensure your project is a success!

1. Research and Choose a Reliable Upholstery Fabric Supplier

The first step in your journey is finding a reputable supplier. Start by looking for suppliers with positive reviews, a wide range of fabrics, and excellent customer service. Recommendations from friends, online reviews, and industry forums can be invaluable in this process.

Tips for Finding a Reliable Supplier:

• Look for reviews on platforms like Google, Yelp, and specialised forums.
• Check if the supplier has a wide variety of fabrics to suit different needs.
• Ensure they have responsive and helpful customer service.

2. Understand Fabric Types and Their Uses

Different projects require different types of fabrics. Here’s a quick rundown of some common upholstery fabrics:

• Leather: Durable and easy to clean, ideal for high-traffic areas.
• Velvet: Luxurious and soft, perfect for a sophisticated look.
• Linen: Lightweight and breathable, great for casual settings.
• Micro-fiber: Stain-resistant and durable, suitable for families with pets or children.

Choosing the Right Fabric:

• Consider the room’s function and the level of use the furniture will get.
• Think about the desired look and feel of the fabric.
• Check for durability and ease of maintenance.

3. Determine the Fabric Specifications

When ordering upholstery fabrics, it's crucial to understand their specifications. Here are a few key aspects to consider:

• Durability: Measured in double rubs, indicating how well the fabric can withstand wear and tear.
• Colorfastness: The fabric’s resistance to fading when exposed to light.
• Pattern Repeat: The distance before the pattern repeats itself, which is important for larger projects.

Understanding Fabric Specifications:

• Higher double rub counts indicate more durable fabrics.
• Fabrics with high colorfastness will retain their color longer.
• Ensure you account for pattern repeats when calculating yardage.

4. Order Fabric Samples

Before committing to a large purchase, order fabric samples. This allows you to see and feel the material, ensuring it meets your expectations. Samples also let you test the fabric in the actual environment where it will be used.

Why Samples Are Important:

• They help you assess color accuracy and texture.
• You can check the fabric under different lighting conditions.
• Samples allow you to test durability and stain resistance.

5. Calculate Fabric Yardage Needed

Accurately calculating the amount of fabric you need is essential to avoid shortages or excess. Measure your furniture carefully and consult with your supplier if needed. Many suppliers offer fabric calculators to help with this process.

Steps to Calculate Yardage:

• Measure each part of the furniture separately.
• Consider the pattern repeat and add extra for seams and tucks.
• Consult online tools or your supplier for accurate calculations.

6. Consider Additional Costs

When ordering upholstery fabrics, be aware of additional costs such as shipping, taxes, and any custom fees if ordering internationally. This ensures there are no surprises when you receive your final bill.

Budgeting for Additional Costs:

• Ask suppliers about their shipping policies and costs.
• Check if taxes and custom fees apply to your order.
• Factor in the cost of any additional materials or tools you might need.

7. Place Your Order

Once you’ve chosen your fabric and calculated the necessary yardage, it’s time to place your order. Double-check all details before finalising your purchase to ensure accuracy.

Placing an Order:

• Review your cart for correct quantities and specifications.
• Confirm shipping details and estimated delivery times.
• Keep a record of your order confirmation and receipt.

8. Inspect Your Order Upon Arrival

When your fabric arrives, inspect it thoroughly for any defects or discrepancies. If there are any issues, contact your supplier immediately to resolve them.

Inspecting Your Fabric:

• Check for any damage or stains.
• Ensure the color and pattern match your sample.
• Verify the yardage and quality of the fabric.

9. Store Your Fabric Properly

If you’re not using the fabric immediately, store it in a cool, dry place away from direct sunlight to prevent damage. Proper storage ensures the fabric remains in good condition until you’re ready to use it.

Tips for Storing Fabric:

• Keep fabric rolls in their original packaging.
• Store in a climate-controlled environment.
• Avoid exposure to moisture and direct sunlight.

Ordering upholstery fabrics from a supplier for the first time can be a smooth and rewarding experience if you follow these steps. By researching thoroughly, understanding fabric types and specifications, and taking care to inspect and store your fabrics properly, you can find the perfect material for your project and achieve stunning results. Happy upholstering!